Reporting, counting and action
Lesson 4 of 4
Objective
Write defect reports that someone else can act on, and count defects according to the authorized plan.
Technical explanation
A useful defect record contains: defect name, exact location, measured size or extent, garment ID, quantity, classification with its rationale, and the action taken.
Keep two counts separate: the number of defects and the number of defective units. One garment may have several defects. How units are counted toward acceptance comes from the authorized counting and sampling plan.
Report every defect you observe, even when the unit is counted only once.
AI-generated training image — verify on a physical garment.
Observation question
What must you confirm on the physical garment before you can write this up, and which three facts will your record include?
Worked case
Factory scenario: the vague report
A report reads 'bad sewing, 3 pcs'. Nobody can act on it. Rewritten: 'G21, broken thread, left side seam 8 cm below armhole, 15 mm; G22, skipped stitches, hem centre back, 20 mm; classification per Brand defect list item; sent for repair and reinspection.'
Common mistakes
- Recording only the most serious defect on a garment.
- Confusing defects counted with defective units.
- Leaving out the classification rationale.
Your action
Rewrite a vague defect note you have seen into a complete record using the seven elements above.